Finance and Admin Assistant (Ukranian National Only)

REQUIRES A COVER LETTER? 

yes

APPLICATION SUBMISSIONS GUIDELINE: 

HOW TO APPLY

Please send your updated CV and a cover letter in English, detailing how you meet the responsibilities and requirements to recruitment@inara.org, with “ Finance and Admin Assistance -Ukraine ” as the subject line. CV-only applications will not be considered, submitting a cover letter is required.

CONTACT PERSON POSITION: 

HR & Admin Officer

CONTACT PERSON EMAIL: 

recruitment@inara.org

DESCRIPTION: 

BACKGROUND

INARA is a non-profit that provides access to life-altering medical and mental health care to conflict-impacted children. These children are injured or traumatized by the horrors of war, in the aftermath of conflict, unsafe living conditions, or human induced or natural disasters.  INARA fills programmatic gaps and takes on cases when no other institution can.

INARA’s response to the Ukraine crisis – one of the largest displacement crises in the world today — is focused on humanitarian needs that arise, particularly among Internally Displaced Persons (IDPs) and Refugees with the primary focus on children and youth in line with INARA’s mandate. Pursuing its overall strategic goal of building the resilience and recovery of vulnerable and conflict/war affected young people and children in the first place, INARA in partnership with Mariupol Youth Union aims at supporting integration of families with children into new communities through the creation of a Safe Space for adaptation, socialization of children and their development in Mukachevo district, namely settlements: Mukachevo, Verkhnokoropetsk  (Upper Koropetsk) community. The space will create an environment conducive to psychological recovery and return to the normal rhythm of life for children and their parents as well and give them time to look after themselves and allocate some time for self-development and livelihood activities. 

INARA has a PSEA Policy that the successful candidate will be expected to comply with and promote.

MAIN RESPONSIBILITIES

Job Description:

The Accounting and administrative assistant performs a variety of general accounting and admin support tasks including:

• Verifying the accuracy of invoices and other accounting documents or records.
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs (SAP)
• Compile data and prepare a variety of reports.
• Reconciles records with internal company employees and management, or external vendors or customers.
• Recommends actions to resolve discrepancies.
• Investigates questionable data.

Accounts and admin assistant Responsibilities:

• Performing basic office tasks, including responding to emails, processing mail, filing, etc.
• Maintaining a database, ensuring that records are complete and current.
• Recording information, processing, and filing forms.
• Preparing checks, deposits, budgets, and financial reports.
• Updating ledgers, researching and resolving discrepancies.
• Abiding by all procedures and accounting principles.
• Responding appropriately to vendor, client, and internal requests.
• Ensuring the Accounting activities run smoothly and efficiently.

Reporting

• Reports to the Rapid Response Coordinator and Finance and Accounting Coordinator

Working environment

The working environment will be a combination of both field and office-based work. 

Requirements

• A bachelor’s degree in finance or any related field
• At least 1 year of experience is required, preferably in NGO sector
• Proficiency in English in addition to Ukrainian
• Excellent oral and written communication and reporting skills.
• Competence in Microsoft office, and data collection tools.
• Decision-making skills for acting on policies and strategies.
• Ukrainian Citizenship is Required.